Policies & Procedures

Beliefs:

This is a Christian Co-Op and is a ministry in the church, but all are welcome to join as long as all interested members abide by the policies, procedures and Statement of Faith. We encourage all families to welcome and be kind to each other at all times including those with various beliefs.

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Special Needs & Health Issues: KCCHC does not wish to discriminate against children with learning differences or health issues; however, we do not have trained individuals on campus to address their  specific needs. Out of consideration to our instructors and other students in the class, KCCHC requires that parents inform us in advance of any learning differences or health issues a child may have. This will enable us to help the parent and teacher assess whether the student would benefit from taking a class. 

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Co-op Style

One of the missions of our co-op is to provide a relatively low-cost co-op option for homeschooling families. One of the primary ways we are able to accomplish this goal is by having parents who are involved in the co-op. Our co-op is parent-led and taught, however parents are not required to teach. In exchange for not teaching or assisting, we ask for snack/beverage or supply donations through the semester. Students of all ages are required to be enrolled in classes if they are on campus during the afternoon co-op hours with the exception that they are on campus volunteering.

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Drop off is allowed for 11 years & up. If the student is needing special assistance, please have a helper stay with them. 

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All Co-op families must be members of the Kingdom Homeschool Co-Op. Members of the KCCHC are not required to take classes but they will have access to it. (You are not required to be a member of the church itself)

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For the 2025-2026 school year, the Co-op Committee and our primary responsibilities are: (subject to change as people step into these roles)

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Pastor Stella Crowl: On-Site Pastor, Registration, Director 

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If you have a concern with your classes, you can talk to any of the committee members, but Pastor Stella is a great point of contact and can get you in touch with the right person to address any concerns. Email: kcchurchsa@gmail.com

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Fees and Supplies

Our aim is to offer a quality co-op that is also affordable.

KCCHC Membership Semester Fee: $25 per student/ $20 for 3 children or more. 

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Membership includes: Access to all events through the year, including, but not limited to fieldtrips, activities, graduation and special events. Fees apply to certain events.

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Background Check: $15 per adult. Any adults that will be on campus teaching requires a background check.

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Late Registration/Payment Fee: Pending class availability, there is a $25 fee for registering after the end of our regular registration period. There is also a $25 fee for paying Co-op fees after the Payment Deadline, unless prior arrangements have been made with the Co-op Director. 

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Supplies: Elementary students can bring basic school supplies. However, the co-op will have class kits of pencils, crayons, scissors, etc, so elementary students do not have to remember to bring these each week. (Elementrary classes may be asked to bring specific supplies at times. Otherwise, supplies are included in the class fees.) 

Middle School and High School students are expected to bring their own pencils or pens and other school supplies as needed for their specific classes. After registration, teachers will contact the parents of their students with specific supplies that may be needed for their classes. We also do an end-of-the-semester donation request for any other class needs. (optional)

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**Once registration is complete, supply and registration fees are non-refundable. 

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If, after registration is complete or classes begin, you would like to move your child to another class, you *may* be able to do so, pending availability in the new class and teacher’s consent. However, the supply fee for the new class must be paid in full, and there is no refund of the prior class supply fee.

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Graduation Participation Requirements: 

a) Graduation will be in May 2025 TBD. 

b) KCCHC will hold a ceremony in size according to how many are graduating. If just a few students, we will still hold a special ceremony for them. We will plug into a larger graduation organization that may be of interest. We will have a parent meeting to plan.

c) Family must be a current member in good standing of KCCHC. Student behavior and attitude, missed assignments, and dress code compliance will also be factors in determining graduation  eligibility with the senior class 

d) Take at least one class in at least one semester of the student’s Junior/Senior year at KCCHC. 

e) Participate in the Senior Graduation Ceremony fundraiser. The funds will go towards cap, gown, tassels, diplomas, group photo. Extra funds can go towards Sr Shirt, Ceremony Photographer/Videographer.

f) At least one family member must help serve in one of the graduation volunteer roles. 

g) Families are responsible for any special trips, events or senior activities. Parents planning committee will work together on this. These are separate from the KCCHC and church.

h) Parents must attend dress rehearsal with student the week of graduation and arrive promptly. 

i) The senior graduation roster will be finalized October 1st, 2025. 

j) The KCCHC Steering Committee reserves the right to determine whether a student is allowed to participate in the graduation ceremony.  

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Facility Policies

Kingdom Culture Church Homeschooling Co-Op is a ministry within the church building. We want to be responsible guests and respect the property. Certain areas of the building will be designated as off- limits, including the sanctuary. 

The church is located on the river. Please be sure to supervise your children when they exit the building. Children are not allowed in the river for safety reasons. 

• Live animals are not allowed in the building at all. 

• Defacing of property will be subject to disciplinary action and may result in dismissal.

• No running in the halls

• Church platform & sound/instruments are off-limits

• All food and drinks must be kept in the cafe. 

• Cafe will be open during the class day. Snacks, drinks will be available for purchase.

Each week, we will be setting up the specific rooms designated for our co-op classes, and signs will be hung to identify those rooms and hall monitors will be assigned to keep kids in the proper areas. We will all need to stay after the third class to restore the rooms to their prior setup and to clean up after ourselves. Families that are not enrolled in the third hour will be assigned an alternative weekly duty, usually helping to set up or with check-in, in coordination with the co-op committee.

 

Indoor Babies Area 

a) The indoor babies area is reserved for teachers who have children 4 & under that need help while teaching classes or volunteering. We will have helpers in this area.

 

Lost and Found: KCCHC is not responsible for lost or stolen items. Families assume all liability for any personal items brought to school, however, a box will be at the check in table with any items we find in the church.

 

Fundraising: Please ask permission before posting or sharing in the community.  

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Photography: Parents agree by attendance of classes and events, that their student(s)’ and their own  photographs may be used for KCCHC purposes. 

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Dress Code

a) Parents and students agree to follow the general rule of neat/modest/conservative dress.  

b) Clothes should be appropriately fitted and in good condition. 

c) Inappropriate tattoos and piercings must be covered. 

d) All wording or images on clothing, hats, and other accessories must be respectful and non-offensive. 

e) Shorts and skirts must be near the knee. 

f) Spaghetti-strap tops, crop tops, tank tops, see-through clothing, and visible undergarments are all  prohibited. 

All deletions, additions, and changes can only be made by the board of directors. 

g) Pants must be worn at the waist. (No sagging) 

h) Holes in jeans must be near the knee or have leggings underneath.  

i) Boys may not wear earrings or makeup of any kind. 

j) Girls shirts need to cover their rears when they wear leggings.  

k) Any student continuing to violate the dress code will be dismissed from the co-op.

l) The KCCHC Steering Committee reserves the right to determine whether a student’s dress is appropriate for campus. 

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Parent Responsibilities

Parents are the ultimate authority for their children. Please prepare your children to be engaged and willing students. Each class will have at least one Lead Teacher and one Assistant, so most issues should be able to be resolved within the class. But if a student persists in being unruly or disruptive to the class, they will be brought to their parent.

As mentioned, all Co-Op parents will be required to teach a class or volunteer at least 2 hours a week. You will either be assigned a specific task for the semester, or varying jobs each week. All co-op parents will be assigned a clean-up duty after the third hour of 

classes, or to supervise the children during the cleanup time. Since we will all be pitching in, we expect to be finished no later than 3:30 each week.

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Please be respectful of the teacher’s time and effort in preparing for the classes by being on time and making sure the child brings any necessary supplies or materials with them each week.

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In order to maintain an atmosphere of learning during our co-op hours, students should not have or be using electronic devices during classes, unless for educational purposes as communicated by the Class Teacher. Children should also refrain from bringing Legos or Pokemon or other toys from home to play with or trade during classes, unless this is specifically part of their class.

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Students are welcome to bring bottled water with them to class, but please no snacks or other drinks. (If your child has a medical condition requiring snacks during the co-op class times, please speak to the committee ahead of time, and we will make special arrangements for you.) Some exceptions to this will be specific food-based classes, and the kindergarten and younger classes. 

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They will be allowed to bring their lunches during the lunch hour and they will be kept in the kitchen with their names on them.

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Please be sure your child has breakfast before arriving to co-op. Or, you are welcome to come early and eat breakfast during our check in time of 9:45am-10am. We will have breakfast bars, bagels for purchase in the cafe.  If you choose to come early for breakfast, please clean up after your children and know that you continue to be responsible for their supervision.

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The cafe will be open to the parents/guardians all throughout the day. We have snacks, sodas, coffee available unless otherwise posted.

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Parents must check their children in at the beginning of the co-op day, and check them out at the end of classes. Please do not send your children out to the parking lot without checking them out first.

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Parents must also sign a liability waiver to participate in the co-op, acknowledging that ultimately parents are responsible for the safety of their own children during co-op, and agreeing to not hold the Co-op, the Church, or the Co-op Committee members liable for any accidents that may occur, beyond the limits of the liability coverage. All parents or guardians who will be regularly on campus during co-op hours are required by our host facility to have a background check done.

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Emergency Procedures 

1. Information regarding closings due to inclement weather or unforeseen circumstances will be sent out through email/text. 

2. Illness 

a) In the event of an emergency, KCCHC will attempt to contact parents immediately. If parents cannot  be reached, information on the emergency medical form signed by the parents will be followed. If  necessary, students will be treated by emergency responders at parent’s expense. 

b) Parents agree to contact the Director if their child has had a highly contagious disease such as MRSA, Meningitis, Strep, etc.  

3. If there is a time where the environment is unsafe for students or parents to attend, the co-op will be closed either temporarily or for the remainder of the school year depending on the situation. In this  scenario, classes will transition to online classes through Zoom. 

4. If children or parents show any flu-like symptoms, please do not come to class. 

5. If any member of a family is experiencing any of the following symptoms, all family members should  refrain from attending co-op until better: 

Fever Cough 

Fatigue Muscle or body aches 

Headache Sore Throat 

Loss of taste or smell Congestion or runny nose 

Nausea or vomiting Diarrhea 

Shortness of breath or difficulty breathing 

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Liability Waiver: Families must sign a hard copy of the liability waiver prior to attending in-person  classes or any KCCHC events. A copy of the waiver will be sent to your email. You can print and bring the signed portion to class or orientation. 

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KHHC Family Agreement approved on 04/09/2025 

All deletions, additions, and changes can only be made by the board of directors.